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Office Assistants - Lagos
Monday, 18 May 2015
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Item details
City:
Lagos » Agege
Salary:
₦60,000
Item description
General Purpose
Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
Main Job Tasks and Responsibilities
•answer phones and transfer to the appropriate staff member
•take and distribute accurate messages
•greet public and clients and direct them to the correct staff member
•coordinate messenger and courier service
•receive, sort and distribute incoming mail
•monitor incoming emails and answer or forward as required
•prepare outgoing mail for distribution
•fax, scan and copy documents
•maintain office filing and storage systems
•update and maintain databases such as mailing lists, contact lists and client information
•retrieve information when requested
•update and maintain internal staff contact lists
•co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
•type documents, reports and correspondence
•organize travel arrangements for staff
•co-ordinate and organize appointments and meetings
•assist with event planning and implementation
•monitor and maintain office supplies
•ensure office equipment is properly maintained and serviced
•perform work related errands as requested such as going to the post office and bank
•keep office area clean and tidy
Education and Experience
•High School Diploma or equivalent
•business college training an advantage
•previous office experience may be requested but this can also be entry level position
•competent computer skills including MS Office or equivalent
•internet skills including use of e-mails, group messaging and data collection
•numeracy and literacy skills
Key Competencies
•organization and planning skills
•work management and prioritizing skills
•verbal and written communication skills
•problem solving ability
•attention to detail
•accuracy
•flexibility
•reliability
•teamwork
Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
Main Job Tasks and Responsibilities
•answer phones and transfer to the appropriate staff member
•take and distribute accurate messages
•greet public and clients and direct them to the correct staff member
•coordinate messenger and courier service
•receive, sort and distribute incoming mail
•monitor incoming emails and answer or forward as required
•prepare outgoing mail for distribution
•fax, scan and copy documents
•maintain office filing and storage systems
•update and maintain databases such as mailing lists, contact lists and client information
•retrieve information when requested
•update and maintain internal staff contact lists
•co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
•type documents, reports and correspondence
•organize travel arrangements for staff
•co-ordinate and organize appointments and meetings
•assist with event planning and implementation
•monitor and maintain office supplies
•ensure office equipment is properly maintained and serviced
•perform work related errands as requested such as going to the post office and bank
•keep office area clean and tidy
Education and Experience
•High School Diploma or equivalent
•business college training an advantage
•previous office experience may be requested but this can also be entry level position
•competent computer skills including MS Office or equivalent
•internet skills including use of e-mails, group messaging and data collection
•numeracy and literacy skills
Key Competencies
•organization and planning skills
•work management and prioritizing skills
•verbal and written communication skills
•problem solving ability
•attention to detail
•accuracy
•flexibility
•reliability
•teamwork
